Meetings & Events

Meetings & Events

Thank you for considering the Beus Center for Law and Society (BCLS) as the host site for your upcoming event. We are excited to be a part of the Arizona State University Downtown Phoenix campus. The state-of-the-art, 280,000 square-foot facility is specifically designed to increase the public’s understanding of justice through ongoing events and displays.

The BCLS building is home to the Sandra Day O’Connor College of Law at Arizona State University (ASU Law), the ASU Alumni Law Group, the Sandra Day O’Connor Institute, the McCain Institute for International Leadership, and the Lincoln Center for Applied Ethics. Several unique venue options can be tailored to fit the needs of specific event requirements. Please read the following event guidelines and rates carefully to determine if the BCLS is the correct venue.

Guidelines:

  1. All events are subject to availability.
  2. Events should have a legal or judicial-related focus. Priority will be given to events with related topics.
  3. Priority will be given to events that offer engagement opportunities for College of Law students.
  4. All events are scheduled in the order they were requested and space is not guaranteed until necessary agreements are signed and deposits are paid.
  5. Event requests must be received at least 30 days in advance. All events must be booked through ASU Law Event Coordinators.
  6. Events should take place during regular building hours including setup and strike times: Monday through Friday 7:00 a.m. – 6:00 p.m. Any afterhours events will incur an additional $100 fee.
  7. BCLS is closed on Saturday and Sunday. Weekend rates will be incurred. No events on Sundays.
  8. BCLS reserves the right to deny weekend facility usage if the requesting organization has less than 30 participants.
  9. Deposits must be received 14 days prior to the event. Any additional fees associated with the event must be received at least 2 business days prior to the event date.
  10. Third party events cannot be scheduled on Wednesdays during the semester, Student Reading Days or during Finals. These dates vary but typically fall within the first two weeks of December, the last two weeks of April and first two weeks of May.
  11. Two, 1 hour walkthroughs (initial and final) are included with standard room rates. Additional walkthroughs are subjected to further fees.
  12. For ASU Colleges and Schools looking to reserve classroom space for University Accredited Courses, please email rooms@asu.edu.

Scheduling an Event:

Please complete the Beus Center for Law and Society Event Request Form and submit at least 30 days prior to the requested date. Priority for scheduling will be given to the BCLS and associated building occupants. Other ASU Colleges/Departments and Third Party Organizations may book event spaces based on the following academic calendar:

Event Date Falls within… Spring (January – May) Available to book October Prior
Event Date Falls within… Summer (June – August) Available to book April Prior
Event Date Falls within… Fall (September – December) Available to book July Prior
Schedule an Event

Building Hours

Monday – Friday: 7 a.m. – 6 p.m.

Saturday – Sunday: Closed

Building hours may fluctuate during Fall, Winter, Spring and Summer Break. Under no circumstances can events be hosted on University holidays. Please contact your event coordinator for more information.

Services

Onsite Event Management

ASU Law offers a full range of event services, as well as, onsite Event Coordinators that are available to assist with needs to ensure event success. Event Coordinators are experienced at planning and managing a wide range of activities and can help navigate through building issues, fire and safety guidelines, permitting, power sources, and provide assistance with video, sound, lighting, computers and more.

Facilities & Rates

The BCLS boasts multiple lecture hall spaces, conference rooms, a multipurpose conference space and a large, public lecture space. All spaces are subject to availability and rates vary. Please see the rate card below for more information and contact your event coordinator for specific questions:

*Indicates a public space

*W. P. CAREY FOUNDATION ARMSTRONG GREAT HALL (BCLS 141) AND *SNELL & WILMER PLAZA

W.P. Carey Foundation Armstrong Great Hall
(Standard Setup) 250-350 Theater Style
W.P. Carey Foundation Armstrong Great Hall Plus Plaza
300 Banquet Style + 250 Theater Style or 495 Theater Style Only
Half Day Rate Full Day Rate Weekends Half Day Rate Full Day Rate Weekends
General Public $425 $850 $1150 $1150 $1725 $2300
Corporate $425 $850 $1150 $1150 $1725 $2300
Law Community $325 $525 $850 $850 $1150 $1725
ASU Affiliates $325 $525 $850 $850 $1150 $1725
Government $325 $525 $850 $850 $1150 $1725
Not for Profit $100 $175 $575 $300 $575 $850
ASU Law Student Groups $100 $175 $575 $300 $575 $850

FIFTH FLOOR CONFERENCE CENTER (BCLS 544) & FORT MCDOWELL YAVAPAI NATION COURTYARD

Fifth Flor Conference Center ONLY
Classroom 100, Banquet 144, Theater Style 150
Fifth Floor Conference Center PLUS Courtyard
Classroom 100, Banquet 144, Theater Style 150, Courtyard 85-150
Half Day Rate Full Day Rate Weekends Half Day Rate Full Day Rate Weekends
General Public $300 $575 $850 $400 $675 $950
Corporate $300 $575 $850 $400 $675 $950
Law Community $175 $300 $575 $275 $400 $675
ASU Affiliates $175 $300 $575 $275 $400 $675
Government $175 $300 $575 $275 $400 $675
Not for Profit $85 $150 $350 $185 $250 $450
ASU Law Student Groups $85 $150 $350 $185 $250 $450

DAN CRACCHIOLO EXECUTIVE CONFERENCE CENTER (BCLS 601) 32-52

6th Floor Executive Conference Room
Capacity 32-52
Half Day Rate Full Day Rate Weekends
General Public $300 $575 $850
Corporate $300 $575 $850
Law Community $175 $300 $575
ASU Affiliate $175 $300 $575
Government $175 $300 $575
Not for Profit $85 $150 $350
ASU Law Student Groups $85 $150 $350

MEETING SPACES

Small Meeting Rooms Medium Lecture Rooms Large Lecture Rooms
Capacity 4-25 people 50-70 people 100-120 people
Half Day Rate Full Day Rate Weekends Half Day Rate Full Day Rate Weekends Half Day Rate Full Day Rate Weekends
General Public $150 $300 $425 $175 $350 $525 $275 $525 $775
Corporate $150 $300 $425 $175 $350 $525 $275 $525 $775
Law Community $75 $150 $300 $100 $175 $350 $150 $275 $525
ASU Affiliate $75 $150 $300 $100 $175 $350 $150 $275 $525
Government $75 $150 $300 $100 $175 $350 $150 $275 $525
Not for Profit $50 $100 $150 $75 $125 $175 $100 $150 $275
ASU Law Student Groups $50 $100 $150 $75 $125 $175 $100 $150 $275

After hours fee (anything after 6:00 p.m.): $100.00

Alcohol processing fee: $50.00

“These rates apply to not-for-profit entities or other entities that are not generating any revenue from use of the college facilities.   For those for-profit  entities that are  generating revenue from use of the college’s facilities, the rates are presumptively at  minimum twice the rates posted above and may require special negotiation”.

Audio/Visual

A variety of audio/visual needs can be accommodated in the BCLS depending on the space being utilized. Charges for audio/visual support may apply to events taking place in the following venues:

  • W. P. Carey Foundation Armstrong Great Hall
  • Snell & Wilmer Plaza
  • Fort McDowell Yavapai Nation Courtyard
  • Fifth Floor Conference Center
  • Dan Cracchiolo Executive Conference Center

Please work with your event coordinator regarding specific audio/visual needs. BCLS does not accommodate video recording or live streaming of third party organization events. If other requests exceed the basic capacity of the booked room, third party audio/visual suppliers are allowed to provide appropriate accommodations at cost to the hosting organization.

Food & Beverage

Below is the link to ASU’s approved catering vendors. Please inform your event coordinator of all catering plans.

https://eoss.asu.edu/sites/default/files/Approved_Food_Providers_List.pdf

Alcohol Policy

Alcohol can be permitted at events hosted at the BCLS. Please inform event coordinators if there is intention to serve alcohol. IN ORDER TO SERVE ALCLHOL, EVENTS MUST BE FREE OF CHARGE TO GUESTS AND THE BAR MUST BE HOSTED (i.e. open bar). First, approval must be granted by the BCLS Event Committee. Once approved by BCLS, the event coordinator will assist in filling out required University Alcohol Permit forms. Final approval comes from the ASU Police Department. There will be a $50 non-refundable processing fee for alcohol permits.

Directions and ParkingBCLS Directions and Parking

The official address for the BCLS is 111 East Taylor Street, Phoenix, AZ 85004. The main entrance to the building is located off 1st Street in between Taylor and Polk.

Parking at the Arizona State University Downtown Phoenix Campus is extraordinarily limited. Cost and location of visitor parking varies daily and is contingent upon event timing, number of attendees and the volume of classes and events taking place on any given day. Please work with your event coordinator on specific parking options.

Click here for a map and full directions.

Facility Guidelines

Fire Safety

All events must adhere to the University’s Fire Safety Policy. An event can be interrupted or possibly canceled should fire safety violations exist. Event venues must have clearly identified fire exits and occupancy limits must be enforced. Should a fire alarm sound, house lights will be turned up, if necessary, and all participants will be instructed to leave the area or to respond as directed by fire safety or fire department personnel.

Smoking

ASU is a tobacco-free campus. Smoking, e-cigarettes, vape pens, and illegal drugs of any kind are prohibited in all campus facilities.

Decorations

The BCLS recognizes the need for organizations and individuals to decorate campus facilities for events and activities. Please submit all decorating plans to your event coordinator at least 14 days prior to the event for approval. When developing plans for decoration, the following must be adhered to in all campus facilities:

  1. No painting or spray-painting in the facility or on campus grounds at any time.
  2. Duct tape, thumbtacks, or any other strong adhesive is not allowed on any surface in the facilities. DO NOT nail anything into walls, floors or ceilings.
  3. All materials must be cleaned up and removed completely upon event conclusion. Any damage to the space or need for excess cleaning caused by the client will be billed directly to their organization.
  4. No glitter or confetti is allowed in any event space. The use of glitter will result in an automatic cleaning fee.
  5. Client is not permitted to alter the space in any way – i.e. removing or relocating plants, art, or installations that are fixtures in the space.
  6. Client should not stand on furniture, including chairs and/or tables.
  7. Groups should not drag furniture across the floor. Either lift or ask for assistance from event staff.
  8. Event spaces must be left in the same condition as they were found. If the room arrangement is altered in any way, the client must return the room to the original configuration at the conclusion of the event.
  9. Fire Exit Signs cannot be covered under any circumstance.
  10. Exit and Entrance doors cannot be blocked under any circumstance.
  11. All cords and cables must be tapped down.
  12. No use of fire or flame can be used with the exception of catering needs by an ASU Approved Catering Vendor.

Signage

No signage can be taped or attached to BCLS structures. Signage should be independent and on easels, A-Frames or stand-alone banners. No signage is allowed outside of the reserved event space, including the doors leading into the event space, without prior approval. Please submit a signage plan to your event coordinator seven days in advance.

Inventory:

Type: Quantity:
Black, A-Frames (23″ x 34″) 5
11″ x 17″ 12

Event Equipment

The BCLS has a selective number of tables and chairs available for the use of events. Please refer to the below chart regarding inventory. All items are subject to availability.

Item: Location: Quantity:
Half Round Tables (60″ Diameter) Fifth Floor Conference Center 50
Chairs, Rolling Black Fifth Floor Conference Center 150
Cocktail Tables (30″ Diameter, convertible from high-top to low-top) Various 17
Banquet Tables (6′ Rectangular) Various 15
Wooden Chairs w/Red Pads W.P. Carey Foundation Armstrong Great Hall 80
Standing Easels Various 20
Linens (black)

120″ Round

90″ Round

90″ x 132″ Rectangular

Various Quantities are contingent upon the volume of events taking place at a given time. Linens are not always available. There is a $6.00 per linen charge for laundry services.

Rentals

For any items not accommodated by the BCLS, additional items may be rented exclusively through Classic Party Rentals. Prior to contacting, rental items can possibly be arranged through the caterer.

 

Event Request Form

Questions

Keith Chandler
Events Manager
Keith.chandler@asu.edu
480-965-6405

Austin Prutch
Event Coordinator
Austin.Prutch@asu.edu
480-965-8425